Constitution
You can read the ANP Constitution here or go to the bottom of the page to download a copy.
1. NAME
The name of the organization shall be the Association of Notetaking Professionals (from hereon the term 'Notetakers' refers to both manual and electronic notetakers)
2 AIMS AND OBJECTIVES
The aim of the Association shall be to represent Notetakers as a professional body, and to promote Notetaking and it's good practice by:
a Providing support and fellowship for members of the Association
b Representing the views and concerns of members
c Providing a forum of discussion on all matters relating to Notetaking
d Encouraging the development and promotion of Notetaking
3 STRUCTURE
a Membership
The association shall have the following membership structure:
Full membership
This shall be open to those who have a notetaking qualification approved by the committee.
Trainee membership
This shall be open to those who are currently working towards a notetaking qualification as approved by the Committee.
Associate membership
This shall be open to those who wish to contribute to the aims of the association, but are not qualified Notetakers or working towards an approved qualification.
b Voting eligibility
Only full members of the Association shall be eligible to vote.
c Subscription
All membership shall be subject to payment of a 6 or twelve monthly sum laid down by the Committee at the time of the Annual General Meeting irrespective of the date of joining the Association and payable annually on 1st January. The half yearly rate to be 50% of the annual rate.
4 OFFICERS
The Committee shall be elected annually from Full members, apart from the first AGM where all interested parties will be asked to participate.
All candidates for election must consent to office and must be proposed and seconded by two voting members of the Association, in written form, received by the Secretary or a nominated full voting member, not less than 28 days before the Annual General Meeting following the first Annual General Meeting.
No Chair, Secretary or Treasurer shall hold office for a period exceeding three consecutive years.
At every Annual General Meeting of the Association the following officers shall be elected:
a Chair
b Vice Chair (optional)
c Secretary
d Treasurer
e Any other Committee member as may be approved by the Association
5 COMMITTEE MEETINGS
The Committee shall meet at least three times annually.
Meetings shall be convened by the Secretary or Chair by notice to members of the Committee.
Extraordinary meetings of the Committee shall be convened at the request of Committee members or by petition by at least 10% of full members.
Such a meeting must be convened within 6 weeks of receipt of the request or petition by the Secretary. Notice of the meeting must be circulated to the Committee at least 21days before the date thereof and must include the reason for the petition.
The Quorum at any Annual General Meeting of the Association shall be 33% of the voting membership present or their designated voting member nominee(s),whichever is the lesser.
The Quorum at any meeting of the Committee shall be two voting members of the Committee where one is either the Chair or Secretary, plus two other voting members.
In the event of an equality of votes, the vote of the Chair of the meeting shall be decisive unless the Chair is involved in the decision topic, in which case the Chair can nominate another full member present to use the Chair's vote.
Provision shall be made in all meetings for Minutes to be taken for circulation to members of the Committee and to members of the Association in the case of General Meetings.
In the event of an Extraordinary Committee meeting, Minutes must be taken and circulated to all Members.
6 POWERS OF THE COMMITTEE
Subject to lawful consents, to raise funds by way of gifts, grants, loans and fundraising activities. The Association shall not undertake permanent trading activities.
To apply the funds of the Association in any lawful way for the furtherance of it's Aims.
To establish and operate current and deposit accounts in any bank or building society in the United Kingdom in the name of the Association.
To employ and pay any persons not being a member of the Committee to supervise, organise and carry out the work of the Association.
Subject to lawful consents to dispose of or turn to account all or any of the assets of the Association.
To delegate such powers as are thought necessary for the furtherance of the aims of the Association, provided that any persons or sub-committees so employed report fully and promptly to the Committee.
7 GENERAL MEETINGS
The Association shall hold an Annual General Meeting at a time and place to be decided by the Committee.
Notice of the Annual General Meeting shall be sent to every member of the Association not less than 28 days before the date of the proposed meeting.
The Association's Committee may hold other General Meetings. Notice shall be sent to every member not less than14 days before the date of the proposed meeting.
The Association's Committee may hold other General Meetings. Notice shall be given to every Member by post not less than 14 days before the date of the proposed meeting.
8 FINANCIAL ARRANGEMENTS
Each cheque drawn on current or deposit accounts held in the name of the Association shall require the signature of at least two of three named members of the Committee.
The dates of the financial year shall be agreed by the Committee
The Treasurer of the Association shall keep the accounts of the Association and shall submit them to the Committee and the Annual General Meeting.
The accounts shall be externally verified annually.
9 AMENDMENTS OF CONSTITUTION
The Association shall amend the Constitution only by provision of an Extraordinary General Meeting, the Quorum shall be two-thirds of the voting members present.
The Extraordinary General Meeting shall be called according to the conditions in paragraph 6.
10 DISSOLUTION OF THE ASSOCIATION
The dissolution of the Association shall be at the approval of not less than two-thirds of the voting members at an AGM or EGM.
In the event of dissolution, all funds shall be used in payment of outstanding debts, as prioritised by committee. Any residual monies shall be disbursed to such associations or charities that share similar vision/aims as may be agreed by a simple majority at a General Meeting.
The Committee shall appoint an officer of the Association to disburse monies in acco0rdance with the decision of the Association.
11 DEFINITION OF MEANINGS
Committee meetings shall consists of the officers designated at paragraph 4.
Extraordinary Committee Meetings shall consist of at least three of the officers designated at paragraph 4, two of which must be the Chair or Vice Chair or Secretary.
Annual General Meetings or General Meetings must consist of the Chair or Vice Chair of the Association, Secretary and Treasurer. It shall be open to all members of the Association.
Click here to download the ANP Constitution as a PDF file.